Introduction and overview

First and foremost: We treat your personal data confidentially and in accordance with the applicable data protection regulations. In the following, we would like to inform you about which personal data we collect from you as an interested party of Recruiting Ground, why we need this data and who you can contact if you have any questions.

We have prepared this privacy policy (version 03.2023) to inform you, in accordance with the provisions of the General Data Protection Regulation (EU) 2016/679 and applicable national laws, about which personal data (short data) we, as controllers, and our commissioned processors (e.g. providers) process, will process in the future and what legal options you have. The terms used are gender-neutral. In short, we provide comprehensive information on the data we process about you.

Privacy policies usually sound very technical and use legal jargon. However, this privacy policy is intended to describe the most important things to you as simply and transparently as possible. Where transparency is promoted, technical terms are explained in a reader-friendly manner, links to further information are provided, and graphics are used. We provide clear and simple language to inform you that we only process personal data as part of our business activities if there is a corresponding legal basis. This is certainly not possible if one provides as concise, unclear, and legally technical explanations as are often standard on the internet when it comes to data protection. I hope you find the following explanations interesting and informative and perhaps there is some information that you did not know.

If you still have questions, we kindly ask you to contact the responsible authority named below or in the imprint, follow the links provided, and view further information on third-party sites. Of course, you can also find our contact details in the imprint.

Controller

If you have any questions regarding data protection, please find below the contact details of the responsible person or entity:

Rebeca Grötzschel

Recruiting Ground

Unternehmensberatung Personalmarketing

Email: rebeca.groetzschel@recruiting-ground.com

Phone: +43 664 534 00 55

Imprint: www.recruiting-ground.com/imprint

Data Security

To protect personal data, we have implemented both technical and organizational measures. Where possible, we encrypt or pseudonymize personal data. This makes it as difficult as possible, within our capabilities, for third parties to draw conclusions about personal information from our data.

Legal basis and purpose of processing

The processing of data only takes place if there is a legal basis in accordance with the GDPR (consent, contract or legal obligation, or legitimate interest). Our trade license is the legal basis for fulfilling the contract with you. We support and advise you on your career path. Therefore, the purpose of data processing is personnel consulting and job placement, as well as improving the usability of the website, detecting and eliminating internet threats (Trojans, worms, etc.), being able to respond to your concerns, and for advertising purposes.

Candidates datas

Your data as an applicant will be treated confidentially and securely in accordance with the principles outlined here. We use the data for the specific application process, as it is necessary for the fulfillment of the contract. The data will be forwarded to those employers who may be interested in you as an applicant. Of course, the selection of employers to be contacted is done in agreement with you.

Which personal data are being stored

The following categories of data are collected and processed for the above-mentioned purposes:

First and last name

Salutation

Contact information (e.g. phone number, email address)

Job position

Possibly company

Duration of storage

We consider it a general criterion to store personal data only for as long as it is absolutely necessary to provide our services and products. This means that we delete personal data as soon as the reason for the data processing no longer exists. In some cases, we are legally obligated to store certain data even after the original purpose has ceased, for example for accounting purposes.

If you wish to have your data deleted or revoke your consent to data processing, the data will be deleted as soon as possible and as far as there is no obligation to store it.

Personal data of candidates

The following personal data will be collected and processed by us during the application process:

• Master data (first name, last name, date of birth, title, gender, nationality)
• Address data (street, postal code, city)
• Contact information (phone number, mobile phone number, email address) Application documents (resume, certificates)
• Education (information on school and university degrees)
• Skills and language skills
• Professional background (information on previous employment)
• Job requirements (desired employment status, willingness to travel, commute, salary expectations, availability, willingness to relocate, work permit)
• Interview dates
• Interview notes
• Email communication
• Jobs you have applied for

We do not store health data, information about racial or ethnic origin, political, religious, trade union or sexual orientation as part of the application process, as these are considered to be particularly sensitive data (special categories of personal data under Art. 9 GDPR).

Rights of Users and Candidates

You can contact us at any time to exercise your legal rights under the General Data Protection Regulation, in particular the right to information about your stored personal data, their origin and recipients, the purpose of data processing, as well as the right to correction; the right to deletion of incorrect or inadmissible data; the right to object (provided there is a legitimate interest); the right to withdraw your consent; the right to restrict processing, as well as blocking; and the right to data portability (provided there is consent or a contractual relationship). If your personal data changes, we kindly ask you to inform us accordingly.

These requests for information, deletion, correction, objection and/or data portability, in the latter case provided that it does not cause disproportionate effort, can be sent to the data protection coordinator at office@recruiting-ground.com. Please attach a clear and comprehensible proof of identification so that we can provide a data protection-compliant response to the actually affected person. We will respond to the request within a maximum of 14 days. In the event of a legitimate request for deletion or correction, this will also be forwarded to the recipients of personal data for implementation by automated means.

In the event of data breaches, we will notify you and the competent supervisory authority, indicating the categories of data affected, if required by law.

Right to lodge a complaint

In case of a complaint, please contact us and let us know what privacy concerns you have. If you believe that the processing of your personal data by us violates applicable privacy laws or if your privacy rights have been otherwise violated, you have the right to file a complaint with the appropriate supervisory authority. In Austria, the competent authority is the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, Austria, Tel.: +43 1 52 152-0, dsb@dsb.gv.at.

Transmission to third parties

To fulfill our business purpose, we may disclose your data to third parties (employers; authorities/courts; tax advisors; banks; IT service providers; Chamber of Commerce; providers; website hosting companies; social media; insurance companies we use and to whom we provide data). The lawful transfer of your data is based solely on the GDPR.

As a general rule, your personal data will not be transferred to recipients in third countries. However, some of the recipients of your personal data mentioned above are located outside your country or process your personal data there. The level of data protection in other countries may not correspond to that in Austria. However, we only transfer your personal data to countries for which the European Commission has decided that they have an adequate level of data protection, or we take measures to ensure that all recipients have an adequate level of data protection, for which we conclude standard contractual clauses (2010/87/EC and/or 2004/915/EC) or sufficient suitable contractual guarantees.

Hosting

All data related to the operation of our website that needs to be processed is stored as part of hosting our website. This is necessary to enable the operation of the website. Therefore, we process the data on the basis of our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR in optimizing our website offering. To provide our online presence, we use services from web hosting providers, to whom we provide the above-mentioned data as part of order processing pursuant to Art. 28 GDPR. In our case, the website provider is World4You Austria. Please refer to the respective website for the corresponding data protection provisions.

Server-Log-Files

For technical reasons, especially to ensure a functional and secure online presence, we process technically necessary data about accesses to our website in so-called server log files, which your browser automatically transmits to us.

The access data we process includes:

• Name of the accessed website
• Type and version of the browser used
• Operating system of the visitor
• Referrer URL (the previously visited page of the visitor)
• Time of the server request
• Amount of data transferred
• Hostname of the accessing computer (used IP address)

These data are not assigned to any natural persons and serve only for statistical evaluations as well as for the operation and improvement of our website, as well as for the security and optimization of our online offering. This data is only transmitted to our website hoster. There is no connection or merging of this data with other data sources. If there is suspicion of unlawful use of our website, we reserve the right to subsequently check this data. The data processing is based on our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR in the technically error-free presentation and optimization of our website. The access data is usually deleted shortly after the purpose has been fulfilled, typically after a few days, unless further storage is necessary for evidentiary purposes. Otherwise, the data will be stored until the final clarification of an incident.

Cookies

On our website, we use cookies to make our online presence more user-friendly and functional. Some cookies remain stored on your device.

Cookies are small data packages exchanged between your browser and the web server when you visit our website. They do not cause any harm and are only used to recognize the website visitor. Cookies can only store information provided by your browser, i.e. information you entered in your browser or that is available on the website. Cookies cannot execute any code and cannot be used to access your device.

When you revisit our website using the same device, the information stored in cookies may be sent back to us (“first-party cookie”) or to a third-party web application to which the cookie belongs (“third-party cookie”). Based on the stored and returned information, the respective web application recognizes that you have previously visited the website using the browser on your device.

Cookies contain the following information:

• Cookie name
• Name of the server where the cookie originates from
• Cookie ID number
• An expiration date when the cookie is automatically deleted

Depending on their purpose and function, we classify cookies into the following categories:

• Technically necessary cookies, which ensure the technical operation and basic functions of our website. This type of cookie is used, for example, to retain your settings while you navigate the website, or to ensure that important information is retained throughout the entire session (e.g. login, shopping cart).
• Statistical cookies, which help us understand how visitors interact with our website by anonymously collecting and analyzing information. This provides valuable insights to optimize both the website and our products and services.
• Marketing cookies, which are used to target advertising activities for users on our website.
• Unclassified cookies are cookies that we are currently trying to classify together with providers of individual cookies.

Depending on their storage duration, we also divide cookies into session and permanent cookies. Session cookies store information used during your current browser session. These cookies are automatically deleted when you close your browser, and no information is stored on your device. Permanent cookies store information between two visits to the website. Based on this information, you are recognized as a returning visitor on your next visit, and the website responds accordingly. The lifespan of a permanent cookie is determined by the cookie provider.

The legal basis for the use of technically necessary cookies is our legitimate interest in the technically flawless operation and smooth functionality of our website in accordance with Art. 6 para. 1 lit. f GDPR. Our website cannot function properly without these cookies. The use of statistical and marketing cookies requires your consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke your consent to the use of cookies at any time for the future in accordance with Art. 7 para. 3 GDPR. Consent is voluntary, and no disadvantages arise if it is not given. Further information about the cookies we actually use (in particular their purpose and storage duration) can be found in this privacy policy and in the information about the cookies we use in our cookie banner.

You can also set your internet browser to prevent cookies from being stored on your device in general, or to prompt you each time whether you agree to the setting of cookies. Once cookies are set, you can delete them at any time. Details on how to do this can be found in the help function of your browser.

Please note that a general deactivation of cookies may result in functional limitations on our website.